20. Пошук у каталозі

Now that you’ve got a MARC record or two in your breeding pool, it’s time to link them to the actual book so that your barcode will be attached to the book, and the computer will know which branch it’s at, et cetera.

To start the linking process start at the lime green Intranet page, and choose Catalogue Search by clicking on the top purple option. This will take you to a scary looking MARC search page. I almost never use that search. Instead, click on the Add Biblio option at the top of the page under Reports. This will sneakily highlight the Acquisitions bar at the top of the screen, but don’t sweat it.

In order to find your record, you either need to know the Title or the ISBN. I hope that in future there will be an author option.

There are a few things to keep in mind:

• If your title starts with A, An, The or any other little word, you NEED to type that part in. This is NOT true once the record is fully linked, but it is so for this search. So, if you want to link The Firm by John Grisham, you need to type "The Firm" — plain old "Firm" won’t cut it.
• If you have a barcode scanner, you can cut out a lot of typing by using the ISBN text box. Keep in mind that oftentimes the ISBN barcode is NOT the ISBN. This is not a Koha issue, it’s a barcode thing. There’s generally a 978 before the ISBN, and the last digit is often different from the last digit of the ISBN. On DVDs, sometimes the barcode is nothing like the ISBN. Even with all of this stuff, it is faster to do things this way than it is to do all the number typing.

Continuing with our Grisham theme, I will type "The Firm" into the title text box, and click on Go.

Результати пошуку бібліотечних записів

You now get a new screen that shows the results you get. There are two different flavours of result:

• Biblios in Koha Biblios in Koha are things that are already fully linked and in your database. For now, we aren’t bothering with those, and you shouldn’t have any in your database yet. The other flavour is
• Biblios in breeding farm These are all of your wily MARC records that you’ve been slaving over. There might be just one to select, or in the case that you’ve gotten an audiobook, a video, and a regular book all of the same title, there will be multiple records. I am automating my collection in an order of sorts. I started with all of fiction. I moved to audiobooks. So I know that an audiobook breeding record came AFTER a regular book breeding record. So, if there are multiple records in the breeding farm for The Firm I can move my mouse arrow over the Add Biblio link and hold it there. A URL will appear in the lower left gray bar of my browser that ends in a number. That number is the number of the record in the breeding farm. One of my breeding ids for The Firm is 1117 and the other is 2745. 2745 is listed on the biblios in breeding farm list BEFORE 1117. I know that 2745 is my audiobook and 1117 is my regular book.

Even if I didn’t know all of this stuff, it doesn’t matter. I could always click on Add Biblio which will bring up the MARC biblio screen.

There’s stuff in the MARC record that will give me a clue as to whether it is a book or not. Remember all of those tabs that you dealt with in the Edit Subfields section of the MARC tag structure admin page? Well, this is payoff time. I select the tab that I assigned to 300a the Physical Description, by clicking on the 6 at the top of my MARC biblio screen. (Your 300a field might be on tab 3 like a normal person would have it. You can always click through until you see where you kept it. If you don’t find it, go back to MARC tage structure and make sure you don’t have it set to "ignore". You didn’t delete it, did you?) 300a tells me the extent, which in the case of this audio is 2 sound cassettes. This field will be a giveaway as to what sort of item type the record belongs to.

Speaking of item type, there are a couple of important fields involved so that Koha will display the right type in the OPAC. The field that will change the listing for Item Type in my OPAC is 300f. So I definitely want to use the drop down menu on this field so that I select the Item Type so that my staff and my patrons will find the item.

After you’ve gone through all of the tabs at the top, which are numbered 0-9, and you’ve changed all of the stuff you want to change, hit Save to save the record. If you don’t click on Save, it won’t save, and you’ll go bald tearing out your hair. We don’t want that. Hitting save on a Mac running Safari seems to take a ridiculous amount of time. So, when I’m on the Mac, I use Internet Explorer. For some reason, this seems to run faster than Safari.

After you hit Save, you get a new screen. There’s a section called New Item with a few drop down menus. If you have branches, you need to select the appropriate ownership for the book from the first two drop down menus. I don’t have branches, so I make sure I select Hinsdale Public Library from both dropdowns. It would be sweet to have these already filled in for me. If you acquire a new branch (Hooray!) you can go back to the first option on the Parameters screen and type the information in.

See why it was important to do everything on the Parameters screen first?

The p field is where your barcode goes. You know what? You can use a barcode scanner in this field which will make your life a whole bunch easier! I got a Cue Cat barcode scanner on Ebay for about $15, and it works fine with this field. When I’m at home, I cut and paste the first part of my barcodes. They begin 304540000 which I highlight, and then I hold down the Control button and C at the same time to copy it. Later, as long as I haven’t copied something else, I can hold down Control and V to paste it. If you have a happy techy, they should be able to easily assign this to an unused function key like F7.

There is also a price field that you can fill in with a replacement cost. Theoretically, this information should be part of the MARC record.

The date accessioned can be filled out to include the date that you got the item. That could be useful to you for weeding materials.

Я не використовую поле 'не випозичати', тому що весь матеріал, що буде у моєму каталозі буде випозичатися.

When you are all done editing these fields, click on Add Item. You'll see that the drop downs reset themselves, and you'll see your item under Existing Items now.

Suppose you were to enter a redundant barcode. Koha would catch this and yell at you for it. There would be a red error message at the bottom of the page that tells you the barcode exists. To change a barcode, you need to click on the little folder to the right of the barcode field under existing items. BUT you want your new item to have a barcode so that everything saves okay. You can always change the new fake barcode later. Generally, this problem won't happen at all with a barcode scanner and prefabbed barcodes.

Вітання! Ви маєте новий запис у Koha. You'll need a record for everything in your library. This is like to take a long time. Just stick with it, and you'll get done.